Are you an experienced Accounts Payable professional looking for a role where you can improve process and make things your own with a friendly and flexible team?
Finance Officer (Accounts payable). Arts/Charity. Ideally Full Time (min. 28 hours+ per week). Hybrid (London/Remote). Up to £31,497 FTE*.
Our Client
Our client is a registered educational charity and membership association. Their mission is to educate: to promote knowledge; provide up-to-date techniques for members and maintain and improve teaching standards.
The Role
We are looking for an aspirational individual who firmly believes in the values and aims of the organisation to work in the Finance team.
Working as a member of a small Finance team, responsible for posting and processing supplier invoices, initiating payments, reconciling supplier statements, and managing the Supplier inbox.
Ensure suppliers are paid in accordance with terms and conditions, reconcile supplier account balances to assure the integrity of balances in the purchase ledger. Manage the Supplier inbox methodically, ensuring purchase invoices are approved by the relevant budget holder within their delegated authority, and there is sufficient audit trail in the finance systems. Any other duties commensurate with the job role including providing cover for other Finance Officers.
This role will report directly to the Financial Controller.
Working closely with the Financial Controller, the Finance Officer (Accounts payable) will also be responsible for the following areas:
Accounts payable
• Process supplier invoices for our client and its subsidiaries ensuring invoices are authorised in accordance with the Society’s financial regulations and processed for payment before or on due date;
• Obtain authorisation for set up of new supplier accounts as required.
• Prepare (weekly) payment run, obtaining authorisation for payments and ensure payments are recorded in the purchase ledger. Send remittance advice for each payment.
• Request supplier statements each calendar month-end for high value accounts and a sample of other accounts and reconcile supplier balances in the purchase ledger.
• Document reconciliation for review and follow up any reconciling items within 21 days of month-end.
Other
• Manage the Supplier inbox, responding promptly to budget holders and suppliers as necessary.
• Any other ad-hoc duties commensurate with the job role including providing cover for other Finance Officers during annual leave or sickness absence.
The Candidate
To take up the role of Finance Officer (Accounts payable), the individual will need to be engaged and motivated in the work and mission of the Society.
The Finance Officer will ideally have the following personal attributes:
• Excellent verbal and written communications skills in English.
• Accuracy and attention to detail
• A positive ‘can-do’ attitude and flexibility
• Ability to organise and prioritise own workload
• Desire to provide service excellence and work effectively in a small team
• Experience of working with and/or a willingness and capacity to learn, a range of current online tools eg. Microsoft Teams, Zoom, cloud based and other online systems.
• A commitment to fairness and to promoting equality, diversity and inclusion within the Finance team and Society.
• A wholehearted commitment to the mission of the Society.
• A technical accounting qualification (AAT) or qualified by experience.
• Charity accounting experience. (ideal)
The Terms
This is, ideally a full-time role, working 35 hours a week, from Monday to Friday from 9am to 5pm, with a one hour lunch break. However for the right candidate, our client would be able to consider 28 hours per week and flexibility on the working pattern.
2 days per week (based on full time hours) would be required in their London office, with one of those days being a Tuesday.
A salary range of £26,833 to £31,497 FTE per annum, depending on experience is available for this role, along with the following benefits.
• 25 days paid holiday each year (plus 8 public/bank holidays). In addition, 4 days between Christmas and New Year when our office building is closed; 37 paid days in total.
• Season ticket loan available.
• Employer Pension Contribution matched up to 8%. You will be auto enrolled into the pension scheme after 3 months of employment. Employee contribution must be minimum 4% and is matched to a maximum of 8% (although employees can contribute more than 8%).
• Employee Assistance Programme, consisting of 24/7 telephone access to a trained counsellor, financial advisor or a nursing and midwifery council registered nurse. Access to the My Healthy Advantage App with live chat facility, wellbeing videos and articles, mini health checks, 4 week plans for lifestyle changes and a mood tracker.
• Virtual GP Service, complimentary 24/7 unlimited access any day of the year. Book appointments, arrange private prescriptions and fit notes anywhere in the world. Second Medical Opinion available – for greater peace of mind. Also covers Dependents.
• Funeral Concierge Service, includes easy-to-use will writing tool. When help is needed, the 24/7 Advisors are one phone call away, ready to personalise the funeral plan and compare and negotiate best prices at any funeral home in the world.
• Life Insurance benefit provided by MetLife. MetLife provides a death in service benefit, based on a multiple of three times your annual salary, bereavement and probate service to the family. This benefit is available to all employees after they have passed their probation and are below the age of 70 years.
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*Full time equivalent – actual salary will depend on hours worked
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