Our Client
Our client is a privately owned property business managing a varied portfolio of commercial real estate investments and developments across London and the Thames Valley. With a small, close-knit team and a hands-on approach, they pride themselves on running a professional, well-organised and compliant operation.
They are now looking for a capable and organised Property Finance & Operations Assistant to play a pivotal role in keeping both the numbers and the office running smoothly.
The Role
This is a wonderfully varied part-time role, ideal for someone who enjoys combining finance, administration and day-to-day operations. Reporting directly to the Financial Controller, you’ll be the central hub for the business — supporting the finance function, liaising with tenants and suppliers, and ensuring the office runs efficiently.
For the right person, there’s real scope to develop your skills and grow with the role over time. Key Responsibilities include:
Finance & Accounts
- Raising rent and service charge demands and ensuring these are issued accurately and on time
- Managing credit control, chasing arrears sensitively and professionally, and producing regular arrears reports
- Processing supplier invoices, ensuring correct coding (VAT, General Ledger, property/cost centre allocation) and preparing payments
- Processing staff expense claims in line with company policy
- Carrying out bank reconciliations across multiple accounts, including trust and charity accounts
- Maintaining accurate financial records using property management/accounting software
- Supporting quarter-end processes, including journals, reports and balance sheet reconciliations
- Assisting with year-end service charge reconciliations
- Providing support with VAT returns and statutory filings as required
Property & Tenant Liaison
- Acting as a point of contact for tenant and supplier queries, resolving issues promptly and professionally
- Maintaining accurate tenancy, lease and client records within the property management system
Office & Operations
- Overseeing the smooth day-to-day running of the office
- Managing office facilities, supplies and equipment, liaising with suppliers where needed
- Acting as the first point of contact for calls, emails and visitors
- Maintaining robust digital and paper filing systems, ensuring confidentiality and GDPR compliance
- Handling general administrative and ad-hoc support tasks for the wider team
About You
Essential
- Previous experience in a similar finance or accounts support role
- A solid understanding of basic accounting principles
- Highly organised, with excellent attention to detail
- Comfortable working independently as well as part of a small team
- Confident communicator, both written and verbal
- Able to juggle multiple tasks and manage deadlines effectively
- Proficient in Microsoft Office or Google Workspace
- Proactive, solutions-focused and keen to keep learning
Desirable (but not essential as training will be given)
- Experience within a property or real estate environment
- Familiarity with property management software
- AAT or similar qualification
What’s on Offer
- The role is offered on a part-time basis seeking 16 hrs/week (ideally over 3 days, 9-3pm x2 and 9-2pm)
- A salary of £28k-£32k fte* depending on experience
- Hybrid working considered for the right candidate
- A genuinely varied and interesting part-time role
- A supportive, close-knit working environment
- The opportunity to build on your finance and operations experience within a property setting
Interested?
If you’re looking for a part-time role where you can really make an impact, use your finance skills and be at the heart of a small business, we’d love to hear from you.
*Full time equivalent – actual salary will depend on salary and hours worked
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