Location: Thames Ditton, Surrey
Hours: 25-30 hours per week, with flexibility over working days and hours
Salary: £38,000–£48,000 FTE (approx £25,000–£32,000 pro rata for 25 hours)
Contract: Permanent, part-time
Working Pattern: Initial period will be office based with the opportunity for hybrid working if desired
The Opportunity
Are you an experienced PA, Office Manager or Practice Coordinator who loves keeping things organised, enjoys variety and takes pride in making a business run smoothly?
Our Client is a well-established specialist consultancy with a small, professional team. They are looking for a capable, proactive and highly organised individual to keep the day-to-day operations running smoothly, whilst providing trusted PA support to the Director.
This is a wonderfully varied role, combining client communication, project coordination, invoicing and diary management. You'll be a key point of contact for clients and colleagues, ensuring everything runs efficiently behind the scenes.
With around 25-30 hours per week and genuine flexibility over working days and hours, this is a fantastic opportunity for someone looking for a responsible, rewarding role that offers work/life balance.
What You'll Be Doing
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Client enquiries and proposals: Responding to enquiries, gathering information, preparing fee proposals using established templates and following up with prospective clients.
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Project coordination: Setting up new projects, maintaining accurate records and arranging site visits between clients and technical specialists.
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Workload management: Keeping track of project schedules, deadlines and team availability, identifying potential issues and ensuring everyone has the information they need.
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Invoicing and payments: Preparing and issuing invoices, monitoring outstanding payments and following up with clients where necessary.
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PA support: Managing the Director's diary, coordinating meetings, handling correspondence and keeping track of actions and priorities.
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Practice administration: Maintaining efficient systems and processes, identifying opportunities for improvement and helping the business run smoothly.
You'll have plenty of autonomy within established procedures, with support from the Director and senior colleagues on technical matters and key decisions.
About You
We're looking for someone who is confident, organised and comfortable taking responsibility for their own workload. You'll enjoy being the person who keeps everything on track and can juggle competing priorities without losing sight of the detail.
You'll bring:
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Solid experience in a PA, office management, practice administration or coordination role.
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Excellent organisational skills and the ability to work independently.
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A professional, friendly communication style and confidence dealing with clients.
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Strong attention to detail, good numeracy and confidence handling invoices and financial information.
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Good working knowledge of Outlook, Word and Excel, with the ability to pick up new systems.
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A proactive, practical approach and the judgement to know when to take the initiative and when to seek guidance.
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Discretion, reliability and a genuine enjoyment of supporting a busy professional team.
Experience within a professional services or consultancy environment would be an advantage, but it's your organisational skills, experience and approach that really matter.
What's on Offer?
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Genuine flexibility: between 25-30 hrs/wk, with working days and start and finish times open to discussion.
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A competitive salary: £38-£48k FTE depending on experience.
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Generous holiday: 21 days holiday plus bank holidays (pro rata) plus 2 weeks holiday at Christmas.
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Hybrid working: after initial settling in period, a hybrid working pattern can be established by agreement.
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Free on-street parking and good transport links from London
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A varied, responsible role: Plenty of opportunity to take ownership and make a real difference.
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A supportive environment: Working closely with the Director and a team of experienced professionals.
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Training and support: Full introduction to the company's systems and procedures.
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Permanent opportunity: A long-term role offering stability and flexibility.
Our Client welcomes applications from experienced professionals returning to work after a career break.
Interested?
If you're an experienced Coordinator or PA looking for a flexible, interesting role where your organisational skills will be genuinely valued, we'd love to hear from you.
Apply today!
*Full time equivalent – actual salary will depend on hours worked
Please review the job details above thoroughly and ensure you're happy with salary, location before applying
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