If you are an experienced administrator, looking for a role where you can quickly feel like an integral member of a team, and benefit from the reduced hours and exciting opportunities that our client can offer, we want to hear from you.
Our Client
Our client is a consultancy that designs bespoke skincare and haircare formulations for the beauty and personal care markets. They work closely with their clients to understand their specific requirements and help them to create products that stand out from the crowd.
They are a small hard working team that is very active within the beauty industry, and they constantly have lots of projects on the go at any one time. They are therefore looking for an enthusiastic and friendly Office Administrator to join their wonderful team and help them to maintain their high levels of organisation in the best possible way which the current incumbent is on maternity leave.
The Role
Our client is looking for a highly organised and reliable Office Administrator to support their team with both office administration duties and helping to coordinate technical paperwork.
Key responsibilities for this role will include:
• Answering the phone and receiving deliveries.
• Keeping all areas of the office organised, tidy and well stocked.
• Organising routine maintenance of office equipment.
• Coordinating and monitoring regular services including office cleaning, courier services and utility supplies.
• Keeping sample stock (ingredient, formulation & product) records up to date and well organised
• Preparing and sending parcels to clients.
• Planning company social events.
• Occasionally helping to find and book travel and accommodation for team members.
• Requesting and correctly filing some technical documentation relating to cosmetic ingredients (specific training will be provided, no prior experience necessary).
The Candidate
Our client are looking for a responsible and diligent person who:
• Is self-motivated and enjoys taking responsibility for their work and completing it to a high standard.
• Pays excellent attention to detail and approaches work in a methodical and thorough manner.
• Finds satisfaction in keeping their work space highly organised, tidy and in good working order.
• Has a pro-active and positive mindset to problem solving and finding solutions.
• Appreciates working on a variety of tasks, both on their feet and at their desk.
• Is able to plan work effectively to meet deadlines but also able to adapt quickly when priorities change.
• Is skilled and experienced with using computers and Microsoft Office, particularly Excel.
• Has outstanding communication and interpersonal skills – face-to-face, on the phone and by email.
• Is a clear and concise communicator, able to communicate efficiently (verbally and in writing) at all levels.
• Is a strong team player who supports and works closely with their colleagues.
• Appreciates working in a fast-paced environment as part of a small team where every person matters.
Candidates must be fluent in English (both verbal and written) and already have the right to work in the UK. Previous experience in an office administration role or similar is preferable but not mandatory.
The Terms
They are looking for somebody to join them part-time, ideally around 30 hours per week (can be flexible on hours / days). This is a fixed term contract for maternity leave cover, however they are looking for somebody to join them as soon as possible to smooth the transition and learn from their current Office Administrator ahead of her maternity leave. Therefore the contract length will depend on how quickly the successful candidate is able to join our client.
A competitive salary is available, along with benefits including enhanced pension, 25 days annual leave (fte), private medical insurance, critical illness cover, life assurance, group income protection, contribution towards gym membership.
This opportunity will be based on-site at our clients modern office in Leatherhead.
If you’d like to use your experience and skills working for this great business, please apply today!
We're really good at keeping our job board up to date, so if the link for this role works, we are still accepting applications and we'd love you to apply.